CENTER FOR RURAL ENGAGEMENT (BL-CFRE-IUBLA)

The Indiana University (IU) Center for Rural Engagement improves the lives of Hoosiers through collaborative initiatives that discover and deploy scalable and flexible solutions to common challenges facing rural communities. Working in full-spectrum community innovation through research, community-engaged teaching, and student service, the Center builds vision, harnesses assets, and cultivates sustainable leadership structures within the communities with which it engages to ensure long-term success.

The Center for Rural Engagement (CRE) Associate Project Manager reports to the Deputy Director and provides essential project management and high-level support to the Center's 7 director-level positions. The position ensures workflows are maintained and that leadership has the necessary support to execute their roles effectively, including using project management software to track tasks and action items.

Department Specific Responsibilities

• Exercises initiative and independent judgment when devising procedures and actions consistent with the mission of the CRE and IU policies. While the Deputy Director directs their work, a person in this role must make quick, professional judgment calls throughout the day and utilize problem-solving skills to navigate changing situations. The role requires maintaining strong working relationships with campus partners and respecting the sensitivity of confidential information.
• Serves as the clearinghouse for coordinating committees, community outreach, and technical procedural advice. Their performance directly influences the overall efficiency and effectiveness of the CRE. By organizing the work of numerous committees and managing contacts with public stakeholders, VIPs, and university administration, the incumbent ensures the smooth operation of the Center.
• Human Resources Liaison Acts as the internal human resource contact for CRE employees.
• Assists in the creation of job descriptions, coordinates applicant reviews and interviews, and oversees the onboarding process for all new hires.
• Co-coordinates employee performance reviews with the Deputy Director.
• Serves as the lead logistical planner for major CRE events, including the annual Rural Indiana Faculty Tour in August and the Rural Conference in May.
• Assists other staff with planning and coordinating logistics for various events and attends these functions to provide on-site logistical support, which includes occasional overnight stays.
• Works on special projects as needed to enhance executive and philanthropic effectiveness.
• Serves as the primary CRE office contact for facilities and building operations, including building maintenance, risk management, security, and the creation of emergency evacuation plans.
• Acts as a liaison with the Office of Finance, Administration, and Budget by reconciling P-card purchases and reimbursements through Chrome River and BuyIU.
• Manages office supplies, technology support needs, office equipment, and Fleet Services requests.
• Provides comprehensive support to all staff, including managing complex calendars for directors and arranging complicated campus-wide and external meetings.
• Proactively optimizes office functions by reading and routing correspondence, drafting documents, and initiating telecommunications to conserve executive time.
• Maintains accurate meeting minutes, electronic logs, and files, and utilizes the internal project management system to track action items and progress toward annual and quarterly goals.
• Welcomes guests and handles inquiries professionally.
• Exercise sound judgment to plan major events.
• Manages complex calendars, prioritizes urgent tasks in a fast-paced environment, and coordinates support services to ensure the CRE runs efficiently.

General Responsibilities

• Manages a small project, from start to finish, or 1 phase of a large project, ensuring on time completion within budget.
• Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Reports on progress and provides regular updates to upper management.
• Coordinates and communicates between various areas; conducts project meetings and prepares regular reports.
• Collaborates with other departments to ensure that project objectives are achieved within established time frames.
• May provide guidance and support to non-exempt staff.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in relevant field.

WORK EXPERIENCE

Required

• 2 years of professional experience in an office environment

Preferred

• Experience in a higher education environment and familiarity with IU systems and project management platforms.

SKILLS

Required

• Ability to drive multiple projects to successful completion.
• Demonstrates project management skills.
• Proficient in English with written and verbal communication skills.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Demonstrates time management and priority setting skills.

Preferred

• Flkuency in Spanish and/or Haitian Creole.
• Demonstrate the ability to manage competing demands, multi-task, and determine priorities independently.
• Requires strong verbal and written communication skills, solid research and organizational abilities, and a professional presence with high attention to detail.
• Must exercise discretion and confidentiality..
• Requires critical thinking skills for independent problem-solving and a strong working knowledge of Microsoft Office Suite (Word, Outlook, Excel).

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

This is an in-person position

$53,000 per year

Monday- Friday 8:00am -5:00pm

Requires occasional evening commitments and overnight travel twice per year for event support.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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