PURCHASING (UA-PUR-IUBLA)

Indiana University's procurement system, BUY.IU, is driven by supplier data. The accuracy and security of this data is critical to the success of university purchases and payments, as well as accurate and timely tax reporting. This position is the first point of contact between the payee (supplier) and the IU department issuing the payment. Providing a positive experience for both stakeholders is imperative.

Department-Specific Responsibilities

• Provides concierge payment service to service providers (who might include Nobel Laureates, Academy Award winners, Grammy Award winners, and other academic, artistic, and public-policy luminaries).
• Works within the university procurement system and deals with complex domestic and international tax, banking, foreign currency, and payment issues, and is responsible for the safe handling of confidential information.
• Manages the liaison between departments and suppliers to ensure their timely and successful payment according to customer needs.
• Proactively manages highly complex cases from initiation to resolution with minimal escalation.
• Identifies customer service and operational issues and/or areas of improvement and implements solutions to improve processes and/or operational efficiency to ensure prompt, accurate, and easy payment; participates in testing, quality assurance and quality control efforts.
• Ensures compliance with department processes, university policies, and state and federal regulations.

General Resonsibilities

• Resolves escalated concerns from clients and determines any appropriate changes to processes and procedures to circumvent similar concerns in the future.
• Manages and resolves complex customer service concerns for high-level clients, working with a high degree of confidentiality and professionalism.
• Determines appropriate process and procedure changes based on customer service concerns and works with cross-functional teams to provide efficient and customer-friendly processes based on customer service concerns and feedback.
• Provides exceptional, high-level customer service and troubleshooting to a variety of customers that may include current and prospective students, parents, employees, departmental representatives, and other stakeholders and cross-functional internal teams.
• Builds and maintains high-level business relationships with a variety of customers, including current and prospective students, parents, employees and dependents, departmental representatives, and other stakeholders, to promote customer loyalty, provide information, and resolve process concerns and issues about university programs and services.
• Provides guidance and assists other customer service colleagues on questions and issues.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in related field.

WORK EXPERIENCE

Preferred

• Related experience

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Demonstrated customer service skills.
• Ability to build strong customer relationships.
• Friendly and service-oriented.
• Strong verbal communication and listening skills.
• Demonstrated problem solving skills.
• Effective interpersonal skills.
• Effective conflict management skills.
• Demonstrated time management and priority setting skills.

Preferred

• Effective conflict management skills.
• Proficient with the Microsoft Office suite.
• Experience with CRM (e.g., Salesforce).
• Experience with Data analytics (e.g., Excel; Power Query).
• Knowledge of vendor networks (e.g., Jaggaer, Paymentworks), as supplier and/or customer.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

$48,000 - $50,000 annually (depending upon qualifications)

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Customer Service

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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