ART MUSEUM (BL-AMUS-IUBLA)

Since its establishment in 1941, the Sidney and Lois Eskenazi Museum of Art at Indiana University (IU) has grown from a small university teaching collection into one of the foremost university art museums in the country. A preeminent teaching museum, its internationally acclaimed collection includes more than 47,000 objects representing nearly every art-producing culture throughout history. Collection areas include African art, ancient art, Asian art, global contemporary art, European and American Art, Indigenous art, Oceanic art, and prints, drawings, and photography.

The Sidney and Lois Eskenazi Museum of Art seeks a passionate, philanthropic, and service- oriented individual to serve as the Development Coordinator, playing a significant role in coordinating the efforts for the development department of the Eskenazi Museum of Art in the areas of donor relations, stewardship, project management, data collection, reporting and administrative support of the Associate Director of Development and the Senior Director of Development.

Department Specific Responsibilities

• Strategically develops programs and events that benefit the museum, conduct prospect research and data management for the museum, and manage a positive relationship with museum staff, other university staff, and the IU Foundation (IUF), proactively seeking strategic partnerships and opportunities.
• Qualifies prospects for all Eskenazi Museum of Art programs
• Works a portfolio of approximately 50 prospects or existing annual fund donors, and partners with the Associate Director of Development on the Henry Hope Society program development.
• Makes efficient use of prospect management systems to set parameters and identify prospects and alumni to meet, in Indiana and out-of-state. Manages IU Day campaign.
• Create, execute, and manage donor relations and stewardship programs that benefit the Eskenazi Museum of Art.
• Establish and maintain an intentional strategy, work plan and project timelines for a stewardship program.
• Carefully orchestrate stewardship portfolio and engagement plans associated with identified donors and document all interactions. Evaluate, improve and oversee gift acknowledgement process to ensure all donors (individuals, corporations, and foundations) are being thanked strategically and thoughtfully.

• Designs a variety of communications and marketing materials that serve to broaden the engagement of donors to museum programs (1-pagers for designated gift requests, donor proposals, event invitations, donor spotlights, acknowledgment letters, director's remarks, etc.).

• Creates and distributes compelling print and digital fundraising materials for each campaign; tracks cost, funds received, and metrics such as return on investment for solicitation and pledge to donation yield.
• Designs outreach to affinity groups and forwards relationships (QPC, BPC, WPLC, Parents Fund, FoAAA, Greek houses, and other university partners).
• Plans and manages donor events, including annual fundraiser and lunch and learns
• Completes applications for development interns and co-manages interns.
• With Associate Director of Development, coordinates details of donor travel.
• Create monthly NAB and HHS e-newsletter.
• Assume a primary leadership role in directing special initiatives that relate to the Eskenazi Museum of Art (PIP, Arbutus Society, President¿s circle, Thank-A-Donor Day, etc.).
• Conduct Crimson data entry, including changes/additions for e-news and Schema.
• Complete Workfront reports
• Updates restricted gift trackers and interfaces with finance for mid-cycle budget funding
• Manage PCard and development budget reconciliations.
• Maintain museum mailing lists and donor recognition lists.
• May take on increasingly complex special projects, such as re-engaging lapsed donors, creating new annual fund campaigns, or developing and executing targeted events for potential donors.

General Responsibilities

• Plans and participates in solicitation efforts for outright annual fund gifts from alumni, parents, friends, faculty, staff, and other constituents and supporters of the university via direct mail, email, phone, in person, and/or social media. Fundraising outreach may be focused on programming or funds/needs within 1 school or department or may span multiple schools or departments.
• Cultivates donor relationships through regular communications and outreach events; updates, maintains, and forwards prospective and current donor files and information to other development officers as necessary.
• In coordination with manager, sets annual funds targets, contacts, and timelines by campaign. Tracks progress toward goals, reporting or presenting figures on a regular basis to manager, team, and/or department/school representatives. Progress may be monitored via an incentive plan.
• Researches, compiles, and provides metrics, facts, and general operations information about IU and its schools and departments to donors. Regularly collaborates with colleagues in relevant departments and schools and conveys donor questions/concerns related to their willingness to contribute.
• Provides an excellent donor experience through customer service, active listening, inclusive language, and thoughtful and persuasive discussion, consistently upholding the integrity and mission of Indiana University.
• May delegate administrative tasks, such as preparing and sending digital and direct mail solicitations, to other staff.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in related field

WORK EXPERIENCE

Preferred

• Some experience in fundraising, sales, a higher education foundation, or related field
• 2 years of relevant professional experience, preferable within higher education, arts organization, museums, or not-for-profits

SKILLS

Required

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty

Preferred

• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Proactive, extremely organized, diplomatic, and professional demeanor
• Demonstrated ability and experience with fundraising and project management
• Knowledge of alumni relations, development and fundraising concepts focusing on donor cultivation, solicitation, and stewardship
• Advancement or fundraising/development background
• A high level of design, writing and editing skills
• Must be comfortable dealing with a range of constituents
• Requires a high level of initiative, and interpersonal skills; position proactively seeks opportunities for partnership for mutual benefit to achieve development goals
• Very flexible and helpful; occasional evening and weekend hours, as needed
• Fluency in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint and design software; willingness to learn specialized Museum software
• Knowledge of basic art historical and museum terminology
• General computing literacy and familiarity with IU Foundation computing systems (CRIMSON, CREAM, REEHER, ETA, IQ), and IU computing systems

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Evenings and weekends will be required for events and engagements, and travel outside Bloomington and Indiana.

Indiana University Bloomington

This is an in person position.

Up to $53,000.00 on an annualized basis based upon education and experience.

Monday - Friday, 8:00am - 5:00pm.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Core

FLSA: Exempt

Job Function: Development & Advancement

Job Family: Annual Giving

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone: 812-856-1234