HAMILTON LUGAR SCHOOL (BL-SGIS-IUBLA)

The Hamilton Lugar School of Global and International Studies (HLS) is a leader in the study of international affairs and the languages, cultures and perspectives shaping our world. HLS takes a multidisciplinary approach to global education, offering instruction in over 80 languages, the most in the country, and helping students develop cultural fluency and expertise in nearly every region, including Africa, Russia, Latin America, Europe, Asia, and the Middle East.

Department Specific Responsibilities

• Assists with administrative travel arrangements, prepare guest itineraries, and process honorarium paperwork and documentation for visiting policy leaders and external stakeholders.
• Handles food and beverage ordering, manage catering pickups, and oversee on-site food setup and clean-up.
• Designs promotional flyers (using tools like Canva or Adobe Express), format program assets, and coordinate printing and distribution of event handouts and materials.
• Collects, logs, and tracks receipts and expense documentation for reimbursements and departmental purchasing in alignment with IU financial guidelines.
• Provides day-to-day administrative and organizational support to the Director of Policy Engagement and Strategic Partnerships to ensure smooth program implementation.
• Coordinates room reservations, venue setup, technology checks, and post-event takedown for HAMILTON LUGAR SCHOOL policy workshops, lectures, seminars, and evening skill-building series.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

SKILLS

Required

• Excellent written and verbal communication skills
• Strong organization skills
• High level of professionalism and confidentiality needed when interacting with guest speakers, faculty and University Leadership
• Basic proficiency with visual design tools (Canva or similar) and standard university software (Microsoft Office, Google Workspace).
• Ability to lift and move light event supplies during room setup and takedown.

$16.00 to $18.00 dependent on skills and experience

Primarily daytime administrative support with periodic evening availability required for signature events

10-12 hours per week

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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Telephone: 812-856-1234