VICE PROVOST FOR FACULTY AFFAI (BL-VPFA-IUBLA)

The Office of the Vice Provost for Faculty and Academic Affairs (OVPFAA) supports faculty across the full span of their academic careers from recruitment through retirement. It's mission is to enrich the campus community by advancing the centrality of the academic mission, advocating for faculty, and enhancing excellence in teaching and learning. OVPFAA works collaboratively with campus partners to ensure strong faculty support systems and a thriving academic environment.

Within OVPFAA, Academic Personnel Policies and Services (APPS) serves as the primary point of contact for Indiana University (IU) Bloomington schools and departments on academic human resources matters. APPS oversees academic transaction processing and maintains academic personnel records, while also serving as a trusted resource for policy and records guidance. The office manages academic personnel actions for academic appointees, facilitates promotion and tenure processes, administers leaves, conducts records audits, and supports recruitment activities across the Bloomington campus.

Under the direction of the Assistant Director of Academic Personnel Policies and Services, the APPS Human Resources (HR) Coordinator provides a wide range of high-level support to OVPFAA and Bloomington campus. The position is the administrative backbone of the APPS team through facilitating the maintenance of faculty records, managing central office communications, supporting crucial academic HR processes, including eDoc processing, and assisting with projects as assigned.

Department Specific Responsibilities

• Monitors and manages group email account, addressing inquiries (employment verification, payroll, etc.) and routing complex matters to appropriate APPS staff.
• Updates and maintains campus-wide academic contact lists.
• Maintains accurate personnel records and related requests, facilitates employment verification requests, oversees Board of Trustees approval documentation, and manages legacy file digitization efforts (e.g., OnBase).
• Provides logistical and document support for major academic cycles (e.g., Promotion and Tenure, Sabbaticals), including meeting coordination, venue booking, web updates, form testing, and preparation of official decision letters.
• Facilitates the Misconduct Review Process for tenured hires, ensuring compliance and preventing delays in the hiring process.
• Ensures consistent application of academic HR procedures across IU Bloomington departments to maintain campus alignment.
• Manages assigned compliance audits to ensure accurate record-keeping.
• Collaborates with APPS leadership and colleagues on special projects as assigned.
• Submits eDoc for specific campus awards and eDoc final approval support for APPS team.

General Responsibilities

• Coordinates, processes, verifies, and maintains academic and/or staff HR related work, which may include but not limited to: recruitment, training, benefits, employee relations, tenure, performance evaluations, classifications, I-9s and employee leaves of absences.
• Researches and analyzes academic and/or staff HR related topics to help assist in resolving issues and/or creating solutions.
• Creates, compiles, prepares, and analyzes reports and documents for academic and/or staff HR related activities.
• Performs and may coordinate data entry for processing transactions and maintaining and keeping information current for candidates, employees and/or retirees on a variety of academic and/or staff HR issues.
• Provides administrative and related support to other academic and/or staff HR staff.
• Supports and maintains academic and/or staff HR programs and events; maintains up-to-date records of actions, decisions, and time frames.
• Maintains high standards of confidentiality of all employee records and documents.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 3 years of HR related experience plus advanced experience with Microsoft Office Suite products.

Preferred

• 1 year of academic HR or related experience.

SKILLS

Required

• Demonstrates customer service skills.
• Effective interpersonal skills.
• Ability to simultaneously handle multiple priorities.
• Friendly and service oriented.
• Highly thorough and dependable.
• Demonstrates written communication skills.
• Experience utilizing Human Resource Information Systems (HRIS).
• Ability to work on multiple projects simultaneously, prioritize conflicting assignments and maintain focus on project completion.

Preferred

• Strong organizational skills.
• Excellent collaboration and team building skills.
• Ability to influence internal and/or external constituents.
• Proactively approaches responsibilities
• Knowledge of human resources policies.
• Exhibits understanding of Federal and State employment law.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Salary Plan Grade: PAC 3HG

This position is Non-Exempt, Non-Union

Bloomington, Indiana

This is an in-person position.

$22.84 per hour

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: Human Resources

Job Family: HR Generalist/HRBP

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone: 812-856-1234