ARTS & SCIENCES; DEAN (BL-ARSD-IUBLA)

The College of Arts and Sciences is the largest academic unit at Indiana University (IU) Bloomington. It is composed of 40 plus departments, 50 plus Centers, Programs, and Institutes, while also including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty in the College teach over 50 percent of the Indiana University Bloomington credit hours and the College occupies about 1.3 million square feet of space in 80 plus buildings on the Bloomington campus.

Department-Specific Responsibilities

• Collaborates with the Assistant Director of Auxiliary Services, and is responsible for managing auxiliary activity within the College of Arts and Sciences and serves as a resource for financial auxiliary oversight.
• Performs bi-annual rate reviews for units, reviews, and approves auxiliary transactions, maintains compliance according to recharge accounting policy, and serves as the departmental auxiliary liaison with the College of Arts and Sciences (The College) and other administrative and service units as it relates to auxiliary activity.
• Serves as fiscal officer delegate for The College auxiliary accounts and oversees auxiliary activity for assigned facilities, monitors and coordinates activities with the facilities directors, and works with The College Assistant Director for Auxiliaries to implement and monitor financial practices, and provides reporting to Recharge Accounting.
• Monitors expenditures and income to ensure financial stability is accurately evaluated, initiates requests for new revenue producing activities, and updates for on-going activities as appropriate.
• Stays up to date on federal guidelines as they apply to recharge accounting and federal fund expenditures.
• Meets regularly with auxiliary directors and managers to review, analyze, and advise on the status of their accounts and establish projected goals, ensuring managers are trained in operating policies and procedures following IU guidelines, and complying with federal regulations.
• Formulates, affects, interprets, and implements management policies and operating practices related to the auxiliary facility operations.
• Analyzes internal processes, recommends, develops, and implements departmental procedural or policy changes to improve and ensure operational efficiency, effectiveness, and quality customer service.
• Performs monthly, quarterly, and annual reporting and analysis on various departmental accounts, assembles and provides statistical data and ad hoc reporting to the department financial leaders, and outside agencies as requested for completing reports and surveys.
• Applies knowledge to accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations for research laboratory services, research support services, or student and public facing enterprise or recharge organizations within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Monitors closely all expenditures and revenue generation to ensure regulatory compliance and fiscal integrity.
• Manages auxiliary recharge and enterprise accounts and comprehends the basics of other account types and purposes.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
• Provides guidance to lower-level employees within departments.

General Responsibilities

• Performs detailed periodic fiscal analysis of income statements, balance sheets, and cash flows and compiles trends to guide financial decisions.
• Provides specialized financial analysis support using measures such as past financial performance, economic conditions, price, yield, stability, and investment risk.
• Interprets fiscal policies and acts as a resource to department; may provide guidance to lower-level employees.
• May serve as fiscal delegate for department accounts.
• Presents findings using tools such as spreadsheets, charts, graphs, and technical reports.
• Verifies accuracy of data and makes recommendations for corrections.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in accounting, finance, or related field.

WORK EXPERIENCE

Required

• 2 years in finance, financial administration, accounting, or related field.

Preferred

• Experience in a higher education environment.
• Fiscal or accounting experience.
• Experience with auxiliaries and accrual accounting.

LICENSES AND CERTIFICATES

Preferred

• Certified Public Accountant (CPA) certification upon date of hire.

SKILLS

Required

• Ability to analyze and interpret financial data.
• Demonstrates analytical skills.
• Articulate and responsive to colleagues.
• Demonstrates a high level of accuracy, even under pressure.
• Performs work independently with minimal supervision.
• Demonstrates time management and priority setting skills.
• Possesses a high degree of initiative.
• Ability to drive multiple projects to successful completion.

Preferred

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Possesses an intermediate understanding of technology.
• Experience using electronic platforms to perform various tasks.
• Demonstrated experience solving problems with independent thought
• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry.
• Possesses intermediate accounting skills; ability to spot obvious errors; ability to develop a budget and financial forecasts.
• Demonstrates ability to interpret and apply concepts and policies to daily work functions.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to interpret financial documents from an accounting, policy, and practice perspective.
• Knowledge of IU policies, procedures, and systems, including knowledge and experience with KFS, KC, HRMS, Chrome River, IUIE, CORT, Buy.IU and Emburse.
• Strong analytical skills.
• Attention to detail, the ability to set priorities, and excellent problem-solving skills are critical.
• Excellent interpersonal skills for working collaboratively and strategically within a shared space.
• Thorough knowledge and understanding of business operations and process improvement.
• Ability to train, present, and explain financial information and processes to non-financial audiences.
• Ability to lead and manage multiple departmental projects at once, managing competing priorities and deadlines.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$63,000 - $65,000 annually

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Career

FLSA: Exempt

Job Function: Finance

Job Family: Financial Analysis

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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