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STUDENT RESIDENTIAL DINING HAL (BA-SDIN-IUBLA)

IU Dining and Hospitality embraces and expands Indiana University's core values of education, innovation, and tradition, which embody the true spirit of Hoosier hospitality.

The Systems Inventory Assistant supports inventory management through data analysis, inventory reporting, forecasting, and system accuracy. This position leverages inventory and production data to provide actionable insights that improve purchasing decisions, reduce waste, optimize stock levels, and support operational efficiency.

Department Specific Responsibilities

• Provides hands-on experience in data analytics, inventory management, forecasting, reporting, and operational support.
• Collects, validates, and analyzes inventory and production data.
• Identifies trends and variances.
• Performs root cause analysis.
• Supports demand forecasting.
• Creates reports and dashboards that drive business decisions.
• Gains practical experience using Microsoft Excel, inventories management systems, and conducts inventory audits, reconciles physical counts with system records, maintains data accuracy, and monitors inventory movement to reduce waste and optimize stock levels.
• Regularly interacts with production, purchasing, and culinary teams.
• Builds a strong foundation for careers in data analytics, supply chain management, inventory control, business analysis, operations, and hospitality management.
• Supports inventory management through data analysis, inventory reporting, forecasting, and system accuracy.
• Leverages inventory and production data to provide actionable insights that improve purchasing decisions, reduce waste, optimize stock levels, and support operational efficiency.
• Maintains accurate inventory data and ensures the integrity of inventory records across inventory management systems.
• Collects, validates, and analyzes inventory data to identify trends, variances, and opportunities for improving inventory accuracy and operational efficiency.
• Performs weekly and monthly inventory counts, reconciles discrepancies, and investigates root causes of inventory variances.
• Generates and distributes inventory reports, dashboards, and key performance metrics to support production planning, purchasing, and culinary operations.
• Monitors inventory movement, usage patterns, and stock levels to support data-driven replenishment decisions and minimize waste, shortages, and excess inventory.
• Maintains and audits inventory management software by validating item master data, product locations, units of measure, and transaction accuracy.
• Analyzes incoming and outgoing inventory transactions to ensure timely and accurate recording of receipts, transfers, and usage.
• Collaborates with Production Managers and Culinary teams to evaluate product consumption trends, forecast demand, and improve inventory planning.
• Enters and validates actual meal production and service data within menu management systems to improve forecasting accuracy and purchasing recommendations.
• Performs routine data quality audits, identifies inconsistencies, and recommends corrective actions to improve inventory processes and reporting accuracy.
• Supports inventory forecasting by analyzing historical usage, seasonal demand, and operational trends.
• Develops and maintains standardized reports that provide actionable insights for inventory performance, food cost management, and operational decision-making.
• Assists with inventory audits by reconciling physical counts to system records and documenting findings and recommendations.
• Ensures compliance with inventory control procedures, data governance standards, and established quality assurance practices.
• Uses Microsoft Excel, inventory management systems, and reporting tools to organize, analyze, and present inventory data for leadership and operational teams.

EDUCATION

Required

• Currently enrolled as a student at Indiana University

Preferred

• Pursuing a degree in computer science, Data Science, Information Systems, Business Analytics, Supply Chain Management, Hospitality Management, or a related field.

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable

Preferred

• Knowledge of systems FSS (Food Service Suite), Mobile Inventory, Power Apps - Power BI, and Excel
• Strengthens the ability to problem-solving, sharpens attention to detail, communication, and cross-functional collaboration skills

This position requires tasks typically associated with office work. It involves periods of both sedentary work and times of movement about the workspace. The person in this role must be able to move supplies between 10 to 20 pounds. This position also requires depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$13.25 per hour

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Student Employee

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

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Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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