VICE PRES/ACADEMIC SUPPORT (BL-VPAS-IUBLA)

The Chancellor's Office provides executive leadership for Indiana University (IU) Bloomington, the flagship campus of IU. The Chancellor is the chief executive of the campus, responsible for the overall strategic vision and oversight of campus operations. The mission of IU Bloomington is to create, disseminate, preserve, and apply knowledge. It does so through its cutting-edge research, scholarship, arts, and creative activity; to challenging and inspired undergraduate, graduate, professional, and lifelong education; to varied educational programs and communities; to first-rate library and museum collections; to economic development in the state and region; and to meaningful experiences outside the classroom. IU Bloomington is the flagship public Association of American Universities (AAU) campus and a leader in higher education. IU and its flagship campus adhere to the Chicago Principles and are committed to free and open inquiry in all matters. All staff are expected to contribute to a climate that values free inquiry.

Department-Specific Responsibilities

• Works as part of the team responsible for day-to-day administration in the office of the Chancellor of IU Bloomington.
• Responsible for coordinating operational and administrative functions within the department to support efficient and effective service delivery.
• Provides administrative and operational support for the office, including correspondence, mail, meeting preparation, briefing and background materials, records management, and coordination of daily activities and office initiatives.
• Supports the Executive Director of Chancellor's Office Administration and serves as backup as needed.
• Manages scheduling, participant coordination, and onsite logistics for weekly lunches, including maintaining schedules and guest information and coordinating with campus partners.
• Provides front-facing office support, including welcoming visitors and coordinating guest hospitality.
• Provides onsite support for meetings, events, and other office activities as needed.
• Supports office communications, including coordinating, tracking, and maintaining submissions and content for recurring communications.
• Processes reimbursements and other financial transactions and manages office subscriptions, including renewals, payments, and related documentation.
• Supports office operations, including supplies, technology, meeting spaces, facilities, and other operational needs in coordination with appropriate university partners.
• Supports building safety and emergency preparedness activities, including committee coordination, recordkeeping, and maintenance of emergency planning documentation.
• Performs other duties as assigned

General Responsibilities

• Coordinates operational activities and administrative processes within the unit; manages assigned workflows and resources to support effective service delivery and operational objectives.
• Analyzes routine to moderately complex operational issues, determines appropriate solutions within established guidelines, and escalates matters requiring broader review or approval.
• Reviews operational processes and workflow practices to identify inefficiencies, service gaps, or compliance concerns; recommends and supports implementation of process improvements.
• Collects, maintains, and evaluates operational information and performance data; prepares analyses, reports, and recommendations to support departmental planning and decision-making.
• Applies and interprets university policies, procedures, and operational guidelines in carrying out responsibilities; maintains documentation and records to support compliance and operational accountability.
• Collaborates with internal stakeholders to understand operational requirements, provide guidance on established processes, and facilitate resolution of operational questions and concerns.
• Monitors operational activities, projects, or service outcomes within assigned areas of responsibility; communicates status, identifies risks or concerns, and recommends actions to support successful results.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree

WORK EXPERIENCE

Preferred

• 4 years of relevant experience

SKILLS

Required

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty

Preferred

• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Good interpersonal skills for developing and maintaining effective working relationships with co-workers and external constituencies
• Strong organizational and administrative skills with the ability to work both independently and collaboratively and to organize and manage time effectively
• Demonstrates initiative, creativity, and talent for problem-solving
• Solid attention to detail in editorial and proofreading work
• Ability to manage multiple projects with different deadlines

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana
This is an in-person position.

$57,000- $62,000.00 per year, based on education, skills, and experience

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Operations Management

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Request Support
Telephone: 812-856-1234