PHYSICS (BL-PHYS-IUBLA)

The Department of Physics is home to 34 faculty. It is in the College of Arts and Sciences, the oldest and largest academic division of Indiana University (IU).

Department-Specific Responsibilities

• Manages and monitors all financial activities of all grant-funded and related accounts.
• Develops and monitors external contracts with National Labs and Institutions.
• Monitors reporting deadlines including progress and financial reporting and works closely with faculty to ensure deadlines are met.
• Serves as the department's liaison with various outside funding agencies and the Office of Research Administration.
• Assists with relocation requirements for on-going participation of off-campus research collaborations, including cost of living allowances.
• Assists Fiscal Officer with closeout of grant accounts as needed.

General Responsibilities

• Provides financial monitoring and analysis of contracts and grants to ensure expenses are being paid according to contract.
• Consults on and completes pre-award applications and participates in contract closeouts.
• Performs post-award accounting of grants.
• Interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agencies.
• Evaluates contract compliance and advises others on contractual rights and obligations.
• Prepares bids or proposals; negotiates contract terms and participates in the determination of acceptable bids.
• Ensures compliance with sponsor terms, university policy/procedures, and federal regulations.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in related field.

Preferred

• Bachelor's degree in higher education administration, finance, business, or similar field.

WORK EXPERIENCE

Preferred

• 2 years of experience working with contracts and grants.

LICENSES AND CERTIFICATES

Preferred

• Certified Research Administrator.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

Preferred

• Knowledge of IU grant process, experience searching online databases for funding opportunities; experience working with grant proposals and drafting budgets.
• Strong cooperation skills.
• Knowledge of Indiana University policies, procedures, and systems including Kuali Financial System (KFS), Kuali Coeus (KC), and Indiana University Information Environment (IUIE).
• Ability to work under tight and sometimes stressful deadlines.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Core

FLSA: Exempt

Job Function: Research

Job Family: Research Administration

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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