INSTITUTE FOR ADVANCED STUDIES (BL-ADST-IUBLA)

The Institute for Advanced Study (IAS) is launching Crossroads for the Indiana University (IU) Bloomington campus, which is a new initiative designed to help faculty move major scholarly and creative projects forward. Crossroads will bring external experts and IU colleagues together for focused workshops around mature works in progress, including books, monographs, and other major scholarly or creative projects.

The program manager position will be housed at IAS with shared responsibility between other institutes and centers on campus. The staff member's time will be divided between IAS/Crossroads (75 percent) and providing research development to other IUB centers, units, and initiatives (25 percent).

Department Specific Responsibilities

• Works collaboratively with IAS staff on programs to advance faculty research and creative activity.
• Coordinates operational and strategic activities for IAS, particularly focused on the Crossroads Program.
• Develops and maintains project tracking systems, monitors deadlines, manages action items, and provides status updates to ensure timely completion of projects and processes.
• Drafts and distributes faculty communications, reminders, and requests for information, including calls for applications, notifications to applicants, award letters and acceptance conditions, and program highlights to be shared in newsletters and reports.
• Answers questions about the Crossroads program and follows up as necessary for eligibility or procedural questions, funding transfers, expenditures, and other logistical elements.
• Manages calls for Crossroads applications, including preparation and distribution of call, programing of application form, program publicity, and organization of applications.
• Coordinates the Crossroads review and selection process, including recruiting review committee members, coordinating schedules for meetings, distributing applications to reviewers, gathering and processing reviewer feedback, chairing selection meeting, notifying all applicants.
• Coordinates and oversees workshop arrangements carried out by participants departmental staff members, including inviting external visitors, processing travel and visa/work authorizations for international visitors, coordinating schedules for workshop participants, securing space, and arranging hospitality.
• Collects and circulates participant's materials for comment prior to workshop.
• Manages post-workshop follow-up, including connecting participants with relevant content experts, such as editors or indexers and finalizing all finance reconciliation and reimbursements
• Solicits reports from IAS program participants and award recipients, including following up on outstanding requirements and ensuring adherence to established timelines.
• Tracks program outcomes and compiles data for reporting and publicizing projects and their outcomes.
• Maintains electronic filing systems and official records, including finance records, for programs and processes.
• Assists with processing travel reimbursements and purchasing reconciliation as needed.
• Assists with IAS's ongoing and new programming, including but not limited to The Bloomington Symposia and visiting fellows.
• Manages documentation, correspondence, forms, templates, websites, and related resources to ensure records are accurate, accessible, and retained in accordance with operational and compliance requirements.
• Monitors supply needs for program and IAS and ensures that purchases are made as necessary.
• Assists with communications, including updating website and social media.
• Helps to facilitate IAS programs by assisting with setup, coordinating schedules, and other administrative task assistance.

General Responsibilities

• Manages and administers assigned institutional programs and initiatives that advance organizational capabilities, strategic priorities, and university objectives.
• Develops and implements program plans, resources, communications, and operating procedures to support achievement of program goals and consistent delivery of program services.
• Evaluates program performance using qualitative and quantitative data; identifies trends, risks, and improvement opportunities; and recommends solutions to enhance effectiveness and outcomes.
• Exercises independent judgment in interpreting program guidelines, resolving moderately complex issues, and determining appropriate actions within established program parameters.
• Partners with stakeholders across departments and functional areas to coordinate program activities, align priorities, and support achievement of shared objectives.
• Researches emerging practices, industry trends, and organizational needs and recommends program enhancements, resources, and approaches that strengthen program impact and effectiveness.
• Develops reports, presentations, and recommendations to communicate program progress, outcomes, risks, and opportunities to leadership and stakeholders.
• Leads or coordinates assigned program initiatives and special efforts, monitoring implementation progress and recommending adjustments to improve results.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree.

Preferred

• Master's degree.

WORK EXPERIENCE

Required

• 2 years in related field.

Preferred

• Experience in program administration and supporting faculty research within a university setting.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Demonstrated project management skills.

Preferred

• Excellent collaboration and team building skills.
• Effective interpersonal skills.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role may need to occasionally move items up to 25 pounds when setting up workshops and transporting materials. The person in this role must be able to perform the essential functions with or without an accommodation.

This position requires occasional evenings and weekends.

This is a limited term, 1 year, position. Potential for renewal will be based on success of the program.

This position is not eligible for sponsorship.

Priority consideration will be given to applicants who apply on or before November 29, 2026.

Indiana University Bloomington.

This position will be in person.

$55,000.00 - $60,000.00 on an annualized basis, based upon education and experience.

Monday - Friday, 8:00 AM - 5:00 PM

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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