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Accounts Payable Associate

The KESS Accounts Payable Clerk is an existing role within Kimball Electronics Shared Services (KESS). This position reports to Sara Hochgesang. It is a Shared Services position that is responsible for posting accurate financial data for KEI’s North American business locations. This position will be located in Mexico.

Quick Summary

The person in this role will be responsible to accurately input accounts payable invoices, expense reports and process vendor debit memos, to insure correct and timely payment, while assuring proper approvals and accurate account distribution. This position will also be responsible for vendor master setup/partnering/maintenance, including managing the vendor’s bank account data. Corresponding with vendors, and KEI plant personnel, is also required to eliminate aged items on our account statements and open receipts report. To be successful the candidate must have accounting knowledge, be able to follow processes/procedures, be detail oriented, self-motivated, possess excellent communication skills, and be willing to change.

Basic Background Requirements

This position will require:

• Accounting knowledge / experience
• Proficient keypunching
• Problem solving
• Integrated system knowledge
• Working independently/self-motivated
• Detail oriented
• Open minded/willing to change
• Ability to handle multiple tasks
• Ability to follow processes/procedures
• Ability to prioritize & meet deadlines
• Experience with Microsoft-Excel and Word
• Knowledge regarding 1099 vendors
• A willingness to work flexible hours
• The ability to interact with all levels of the organization

Key Performance Objectives
Short Term: (0 to 6 months)

• Learn KEI SAP system
  • FI invoice document input, including approvals & account coding
  • MM invoice/debit memo document processing
  • Upload KE Indy payment file
  • Upload cell phone reimbursement file
  • Expense report processing
  • Process & report 1099 information
• Master INVOICES OCR Optimize software
• Understand KEI’s approval matrix (learning the org structure) to obtain required approvals for invoice processing
• Develop an understand of KEI’s various integrated processes:
  • Internal Orders (ZCAP, ZTOL, ZTRV, ZSTA, ZPH)
  • 4-Blocks
  • Fixed Assets
  • Vendor payment schedule
  • Consignment inventory
• Build relationships with staff at each facility to aid in resolving business issues
• Open and sort mail
• Correspond with suppliers/buyers
• Setup, partner, maintain changes, acquire and update banking info for vendor master records
• Download D2L freight charges & get approval
• Send out checks from weekly payment run
• Check vendor statements
• Prepare I/C & A/P manual accrual
• Run month-end A/P reports

Midterm: (6 to 18 months)

• Continue knowledge of SAP’s ERP integrated system (MM, FI & query transactions), to aid in problem solving.
• Solve old open receipt issues
• Box documents for record retention
• Other (ad hoc priorities)

• Identify improvements that can be made to the A/P process
• Help implement EDI vendor invoices into A/P system
• Review/update process documentation as needed

Don’t meet every single requirement? Studies have shown underrepresented groups are less likely to apply to jobs unless they meet every single qualification. At Kimball Electronics we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!

We’re proud to be an equal opportunity employer and consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability or any other characteristic protected by applicable federal, state, or local law.

We will consider for employment qualified candidates with arrest and conviction records, consistent with applicable law (including, for example, the San Francisco Fair Chance Ordinance for roles based in San Francisco).