This position will provide programmatic, scheduling, and administrative support to assist in the planning, execution, and tracking of technical initiatives. The successful candidate will support project management activities by maintaining schedules and records, coordinating meetings and action items, preparing reports, and facilitating communication among stakeholders. This role is ideal for a detail-oriented individual interested in supporting Department of Defense programs while developing project management and analytical skills.

Essential Responsibilities

Program and Project Management Support

• Maintain project schedules, trackers, and related program documentation.
• Assist with the collection, organization, and validation of program data.
• Support development of routine reports, charts, and status updates.
• Assist with maintaining project management tools and databases.
• Support implementation of established processes and procedures.
• Provide administrative support for program planning and execution activities.

Communications and Coordination

• Coordinate internal and external communications on behalf of the program team.
• Prepare and distribute meeting invitations, agendas, meeting minutes, and action item summaries.
• Track action items and support follow-up activities to ensure timely completion.
• Maintain records of meetings, decisions, and project documentation.
• Facilitate communication among government personnel, contractors, and program stakeholders.

Administrative and Analytical Support

• Assist with gathering and organizing information for program reviews and management briefings.
• Support data entry, record maintenance, and document control activities.
• Conduct basic research and information gathering to support program requirements.
• Assist in identifying data discrepancies and reporting issues to senior team members.
• Participate in process improvement efforts as directed.

Required Qualifications

• Bachelor's degree in Business Administration, Project Management, Engineering, Information Systems, Accounting, Finance, or a related field; equivalent project coordination or program support experience may be considered.
• Minimum of 2 years of experience supporting projects, programs, operations, engineering teams, or business functions that required schedule tracking, reporting, and documentation management.
• Demonstrated experience maintaining project schedules, trackers, action item logs, meeting records, or other program documentation.
• Advanced proficiency in Microsoft Excel, including formulas, Pivot Tables, sorting/filtering, and report generation.
• Experience preparing reports, presentations, meeting minutes, status updates, or management briefings.
• Strong attention to detail with experience managing large volumes of data, records, or documentation with a high degree of accuracy.
• Experience coordinating meetings, tracking action items, and facilitating communication among multiple stakeholders.
• Strong written and verbal communication skills with the ability to interact professionally with customers, leadership, and technical personnel.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• U.S. Citizenship required and ability to obtain and maintain a government security clearance.

Desired Qualifications

• Experience supporting Department of Defense, federal government, engineering, manufacturing, logistics, or technical programs.
• Experience using Microsoft Project, SharePoint, Teams, or similar project collaboration tools.
• Experience creating and maintaining project schedules, Integrated Master Schedules (IMS), project trackers, or status dashboards.
• Experience supporting program reviews, technical meetings, executive briefings, or customer-facing status meetings.
• Experience maintaining document repositories, configuration-controlled records, or document management systems.
• Experience gathering, validating, and analyzing project or operational data for reporting purposes.
• Experience supporting contract, program management, engineering, operations, quality, or manufacturing organizations.
• Experience working with metrics, KPIs, data analysis, or business reporting.

Pay: $25.00 per hour

Application Question(s):

• Do you have a Bachelor's degree in Business Administration, Project Management, Engineering, Information Systems, Accounting, Finance, or a related field?

Work Location: In person